It is a good practice for employers to issue Itemized Payslip, then. It is now a must for all employers to issue an itemized pay slip, effective from 1st April 2016.
This is a good practice to have an effective communication between both employers and employees. This reduces confusions and misunderstandings, and if your employees understand their itemized pay slip – it would lead to less calls and time spent on clarifying. With that time saved, you could spend more time strategizing about your other HR related matters.
Employers are expected to issue your pay slip together with the payment of your employee’s salary, if not at most three working days later. In the case of dismissal or termination, it must be issued together with the outstanding salary.
It is expected for employers to keep a detailed record of all your employees and their pay slips – whether hard or soft copy for a minimum of 2 years, regardless of whether the employee is still in employment.
Having an Itemized pay slip would prevent confusions and misunderstandings. Details that are required in the Itemized pay slip that are legally complying to the employment act are:
• Full name of Employer
• Full name of employee.
• Date of payment
• Basic salary
o For hourly, daily or piece-rated workers, indicate all of the following:
- Basic rate of pay
- Total number of hours or days worked or pieces produced.
• Start and end date of salary period.
• Allowances, including but not limited to fixed and ad-hoc allowances.
• Any other additional payment for each salary period, such as:
o Bonuses
o Rest day pay
o Public holiday pay
• Deductions made for each salary period, such as:
o All fixed deductions (e.g. employee’s CPF contribution).
o All ad-hoc deductions (e.g. deductions for no-pay leave)
• Overtime hours worked.
• Overtime pay.
• Start and end date of overtime payment period
• Net salary paid in total.
For Employees records, you are expected to keep the following information:
• Address
• NRIC Number (Singaporeans)
• For Non-Singaporeans, work pass number and expiry date
• Date of Birth
• Gender
• Start of Employment
• End of employment
• Working Hours, including duration of meals and tea breaks.
• Date and other details of public holidays and leave taken.
This arrangement, although tedious, is able to both help you and your employee. Blank Pay slip can be found on MOM page.
Source:
http://www.straitstimes.com/singapore/manpower/firms-to-issue-itemised-payslips-from-april-1-as-changes-to-employment-act-kick
http://www.mom.gov.sg/employment-practices/salary/itemised-payslips
http://www.mom.gov.sg/employment-practices/employment-records